E-Document Flow solution

Advantages of setting-up E-Document Flow (further down – “EDF”) solution:

• Acceleration of interaction processes: coordination and signing
• Electronic personnel archive: no need to store documents in a hard copies
• Optimization of expenses: no need to print documents and send them to employees
• Resource savings and data confidentiality: documents are transmitted to the employee’s personal account with a click of a button automatically from the system. No risk of sending documents to the wrong employee
• Reduction of the risk of losing important personnel documents
• Control of document signing in real-time mode

Which personnel documents cannot be signed electronically:

Article 22.1 of the Labor Code of the Russian Federation does not allow the following documents to be transferred to electronic form within the framework of HR electronic document management:

• Documents confirming that an employee has undergone occupational safety training
• Employment records, as well as employment data
• Dismissal orders
• Accident acts from the workplace

How ABU could assist:

• Advise of Client in regards with selection of the most suitable software for set up of EDF based on current business processes and internal requirements;
• Identification of the list of documents to be transferred to EDF
• Development of internal regulations on EDF
• Notifying employees about the transition to EDF and obtaining their consent
• Determining approval routes for absences (vacations, business trips, etc.)
• Preparation of instructions on the use of application for employees
• Configuration of the 1C system